IF YOU PLAN TO ATTEND PLEASE FILL OUT THE ON-LINE "ENTRY FORM" ON OUR WEB PAGE BEFORE MARCH 17TH, 2009!.
AJACS 5th Annual Campout Event Cache Official Web Site and ENTRY FORM
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What: A Camp-Out Event for the purpose of getting to know fellow cachers. We will serve dinner on Saturday. (NOTE: WE WILL NOT BE SERVING BREAKFAST ON SUNDAY.) There are over 100 existing caches within a 15 miles radius of the event. We will be hiding several new caches in the area. There are limitless hiking possibilites.
When: This event cache will begin on Friday, March 20th and continue through Sunday, March 22nd. If you can't stay for the whole three days, that's fine. In fact, if you can only attend for a few hours, that's fine too. Just drop by and chat for awhile.
Who: Anyone and everone of all ages is welcome to attend, whether you are a seasoned veteran cacher, a newbie cacher or just someone who is interested in geocaching.
Where: The location is in the desert southeast of the town of Florence, nestled among the Middle mountains. We chose this location to be equidistant from Phoenix and Tucson. We welcome cachers from anywhere, so no matter where you live, you're invited.
Why: Because we can! . We love to camp out and know that many others do too and because last year's event was such a huge success.
- Official log and contest signup. The log will be available all day, beginning at 8:00AM. There will also be sign-up sheets for some of the various contests and events. Tickets will be distributed (one per team) at sign-up for the drawings. (You must be present to win.)
- Fireside chat. No camp-out would be complete without a camp fire. We will have one centralized campfire for all attendees to gather 'round in the evening. This will be a chance to relax, get to know one another and swap stories about geocaching or whatever.
- Quiet Time. Promptly at 10:00PM (until 5:00AM) all radios and TV's should have their volume reduced to a respectable level and any generators will be turned off. This is to allow those who wish to sleep to do so. Keep in mind that 'Quiet Time' does not mean 'Bed Time.' Everyone is welcome to stay up as long as they like and visit around the campfire as long as the noise is kept to a respectable (and respectful) level.
- Official log and contest signup. The log will be available all day for any new arrivals. There will also be sign-up sheets for some of the various contests and events. Tickets will be distributed (one per team) at sign-up for the drawings. (You must be present to win.)
- Contestant Packets. Packets containing descriptions of the NEW (unlisted) caches in the area will be distributed Saturday morning. NOTE: We will NOT be distributing lists of pre-existing caches in the area. It is up to you to bring that information.
- Cache Box Prize Drawing. A drawing will be held to give away an undetermined (yet) number fully stocked ammo cans for the winners to place as their own cache as they see fit.
- Another ammo can will be available for attendees to contribute 'quality' trade items. Each team that contributes a trade item will be given a ticket for a drawing to give the cache away. (No wet-naps, AOL CD's, rocks or other geo-trash, please.) A limit of one item per team, please. The event hosts will have the final word on what is an acceptable trade item.
- Impromptu Cache Hunts. This is the day to team up with old friends and new and go looking for some of the many caches hidden in the area.
- DO NOT LEAVE YOUR KIDS AT CAMP and take off to hunt for caches unless you have arranged to have a designated responsible adult watch them. None of your hosts are qualified child-care providers. In other words, we ain't no babysitters!
- Poker Run. We will have a Poker Run in which contestants select cards at random from various caches. The team with the best poker hand wins a prize. Teams can begin drawing their cards on Friday but the deadline for entry is Saturday at 4:30PM.
- New Caches. There will be a number new caches that will be hidden especially for the event. Event attendees will have a chance to hunt for these before they are posted on geocaching.com. All attendees present when we distribute the details of these new caches will have equal chances to log a First Find on them. There is just one ground rule; there can only be one First Finder for each cache. This means no "Co-FTF's!" The first individual or respresentative of an established team to sign the log book gets to claim it as a FTF.
- Most Caches Found. A prize will be awarded for the team who finds the most eligible caches throughout the weekend, from the time they sign in to the event until 4:30PM on Saturday. Eligible caches include ONLY the NEW caches hidden for the event. The captain of each team must be present at all cache finds (no splitting up teams). The log book must be signed at each cache. The caches must be logged (after the event) on www.geocaching.com. Teams must be back at the camp site and have their paperwork turned in to the event coordinator by 4:30PM on Saturday. Late entries will not be accepted.
- Prize Drawings. Drawings for prizes will begin after dinner on Saturday. You must be present to win and you must have your ticket stub. (Available when you sign into the event.)
- Dinner. Dinner will begin at 4:00PM and end at 5:30PM. We will be providing food for the evening meal for all to partake in. We will be serving hamburgers and hot dogs with beans on the side. We will provide the food, condiments, plates, cups and plastic-ware. Attendees will be responsible for providing their own drinks. Also, anyone wishing to bring additional food to share is welcome to do so but please bring it to the kitchen staff BEFORE 3:30 PM.
- Fireside Chat. As before, a chance to relax around the camp fire and relive the days events and swap stories and build friendships.
- Quiet Time. Promptly at 10:00PM (until 5:00AM). Same rules as before. (See Quiet Time for Friday, above.)
- Breakfast. As a cost-saving measure and in an effort to reduce the work load of the AJACS core team we will not be serving breakfast this year.
- Clean Up time. To be determined. As people pack up and get ready to leave, we ask that everyone take time to ensure that the entire area is free of trash and other 'unnatural' items.
Throughout the Weekend:
- Travel Bug Swap. Bring those TB's that have been gathering dust on your desktop next to your computer and trade them with other geocachers.
- Goodies! We should have a limited supply of custom made items commemorating the event. Some will be given away and some will be stashed in the new caches as FTF prizes.
- This is a primitive camp site.
- There is no running water.
- There is no electricity.
- There are no picnic areas or ramadas. We recommend you bring your own chairs and folding tables if you have them.
- There are few shade trees and we will NOT have the large canopy that we have used in past years. We recommend you bring a portable canopy if you have one.
- There are no restroom facilities. We will have a primitive toilet set up for community use.
- There are no waste dump facilities.
- This is desert terrain. There are some rolling hills nearby and some proper mountains not far away.
- Cactus and thorny plants abound.
- Many creatures that sting and bite are found in the desert. Be cautious and be prepared.
- The desert can get very hot during the day and very cold at night. The extremes can be far greater than are normally experienced in the city. Dress accordingly. CARRY PLENTY OF WATER WHEN HIKING.
- Cell phone coverage in this area can be sporadic.
NOTICE: Some people have asked if quads and dirt bikes are allowed in this area. As far as we know, they are allowed but they are subject to Arizona State Land Department rules, which now includes the purchase of an annual OHV Decal.(See the OHV Decal FAQ for further details) We also have a few rules we will impose for the group.
1) Off highway vehicle use is restricted to existing maintained roads per ASLD.
2) Do not ride directly through the main camp.
3) Please keep quads, atv's and dirt bikes on the periphery of the camp area.
4) Restrict your speed to an idle when within at least 1/4 mile of the main camp area.
5) Ride respectfully and keep the dust to a minimum.
ATTENTION: This event is being held on Arizona State Trust Land. A Recreational Permit is required to go on State Trust Lands. Recreational permits are available for an individual or family. These permits are valid for one year from the date of purchase. Permits can be obtained through the mail by calling 602.364.ASLD (2753), or by visiting the Land Department office in Phoenix, Tucson or Flagstaff, or by visiting the Arizona Public Lands Information Center in Phoenix. You can also download the application from the ASLD web site. State Land Permit Application
========================================= Return here often for more details to come.