We welcome everyone to join us at Letchworth Fall Gathering XII on Saturday, September 28, 2013 from 7am until 8pm!
Here is an overview of our schedule of events:
- Park Opens: 6am
- Breakfast Served: 7am
- Lunch Served: 12noon
- Raffle Drawing Begins: 1pm
- Group Picture Taken: 2pm
- Dinner Served: 6pm
- Event Ends: 8pm
- Park Closes: 11pm
The Letchworth Fall Gathering will take place in beautiful Letchworth State Park near Mt. Morris, New York. The gathering will be a great opportunity for cachers to meet and greet with one another during the peak of the autumn colors! As with past years, the event will occur in the same pavilion - at the South Highbanks area near the Mt. Morris entrance to the Park. We have a full day of fun activities planned, so read on to learn more!
Information about Letchworth Park’s Facilities:
Letchworth State Park opens at 6am and closes at 11pm. Please note that after 8am there is an entrance fee per car to enter the park. If you are interesting in camping or cabin rental, you can call the Park at 1-800-456-2267, or the Highbanks Tent and Trailer (camping) at 1-800-237-3303. There are also campgrounds and motels outside the Park in nearby Mt. Morris and Perry, New York. If you are interested in staying at the Park call ASAP to ensure you get a site while they are still available! There are also campgrounds and motels outside the Park in nearby Mt. Morris and Perry, New York.
The event pavilion is the same as previous years and is located at the South Highbanks area near the Mt. Morris Entrance to the Park. Please note that pets are permitted in the Park but are prohibited from all Park buildings including pavilions, cabins and recreational facilities. The pavilion can accommodate nearly 200 people and is furnished with tables, charcoal grills, running water and electric outlets as well as restrooms and a playground nearby for the kiddies. There is also a fireplace inside the pavilion, so local firewood donations are currently being accepted!
For those "early birds" who arrive to the event at the crack of dawn, there will be breakfast refreshments available (coffee, pastries, etc.)
Lunch and Food Donations:
Lunch will be a potluck affair, and will begin around 12noon. Everybody should bring a dish to share (such as hamburgers, hotdogs, rolls, beverages, salads, desserts, charcoal/charcoal starter, etc.) Please post what items you intend on bringing in your "will attend" note so we can keep track.
Raffle Drawing:
The raffle drawing will be held at approximately 1pm (following lunch). As always the iconic Roadkill and his infamous cap will preside as the Master of Ceremonies! For those of you who have attended previous gatherings, you know exactly what kind of great raffle items we have given out in the past. For example, last year we raffled off homemade hiking sticks, arrowheads and crafts in addition to GPS units, flashlights, survival gear, hiking paraphernalia, cache containers/swag and so much more.
Raffle Donations - Those wishing to donate raffle prizes, please contact us via email and let us know so we can help coordinate who would like to contribute what. Keep an eye out here for a list of the awesome prizes we will have available!
Group Picture:
Sometime around 2pm we would like to gather everyone together to take a group picture. Please stick around after lunch and the raffle so you can be memorialized as part of Letchworth Fall Gathering XI! Here are the good looking attendees from LSP XI!
Dinner:
This year we will be holding a dinner at 6pm for everyone who has spent the day out caching. Due to the increasing number of cachers staying for dinner and the costs associated with feeding everyone, we are asking for a small donation of $3 per person for dinner. If you are planning on returning for dinner, please log your attendance on the cache page so we can firm up dinner orders. We appreciate the support in helping provide dinner for everyone.
The Fine Print and other Valuable Tidbits of Information:
Pre-Gathering Event - Check back here because as the gathering approaches we'll make sure to let you know where all the pre-gathering events will be!
Post-Gathering Events - Throughout the years, some attendees have hosted bonfires on Saturday night after the gathering is over. Keep an eye out on the cache page notes to see who might be planning what!
Gathering-Only Event Caches - As in the past we will have some great event only caches hidden for the gathering. Event caches will not be available for logging online, BUT will be tied to special raffle prizes that will only be awarded to those that find the event caches! Coordinates for the event caches will be provided at the pavilion the day of the event.
Garbage - Letchworth State Park is a carry in, carry out park, so any garbage etc. that we bring in we must clean up and remove. As visitors to the Park we are responsible for this clean up, so we will have many large black plastic bags on hand for this purpose.
Alcohol - We will allow some alcohol in moderation for adults as with previous events. Keep in mind the Trooper Barracks is next door so please behave!
Travel Bugs - There will not be a formal table for travel bugs. If you do bring them to the event, please do not leave them lying around. Trade amongst one another so none of them go missing!
We can't wait to see you all there!