Welcome one and all to the
Letchworth Fall Gathering XXII
The Letchworth Fall Gathering XXII will be held on Saturday, September 30, 2023! This year we are back at Trailside Lodge by popular demand. Trailside is located next to the Humphrey Nature Center and the newly finished Autism Nature Trail! The gathering will be a great opportunity for cachers to meet, greet, and cache with one another during the great colors of the autumn season in Letchworth! We have a full day of fun activities planned, so read on to learn more!
Here is an overview of our schedule of events:
- Park Opens: 6am
- 3rd Annual Brogan Memorial Breakfast: 7:30am
- LFG22 Event Caches Available: 7:30am-6pm
- Lunch Served: 12noon
- Raffle Drawing Begins: 1pm
- Group Picture Taken: 2pm
- Dinner and Event Caches Drawing: 6pm
- Park Closes: 11pm
Information About Letchworth Park’s Facilities:
Letchworth State Park opens at 6am and closes at 11pm. Please note that between 9am and 5pm there is an entrance fee per car to enter the park. If you are looking for information on camping or cabin rental, you can call the park at 1-800-456-2267, or the Highbanks Tent and Trailer (camping) at 1-800-237-3303. Reservations for both camping and cabins are done through ReserveAmerica.com. There are campgrounds and motels outside the park also. If you are interested in staying at the park log onto ReserveAmerica ASAP to ensure you get a site if they are still available! Letchworth is a popular camping park and sites go fast. Pets are permitted in the park but are prohibited from all Park buildings including pavilions, cabins and recreational facilities.
About Trailside Lodge:
As mentioned above, the location of the event is the Trailside Lodge near the Humphrey Nature Center (just south of the Castile Entrance). The pavilion can accommodate nearly 200 people and is furnished with tables, charcoal grills, running water and electric outlets as well as restrooms and a playground nearby for the kiddies. There is also a fireplace inside the pavilion, so local firewood donations are currently being accepted!
Breakfast:
In years past we've had a great breakfast provided by Brogan. LSP Geocachers have decided to carry on his tradition and hold the 3rd Annual Brogan Memorial Breakfast. So for those "early birds" who arrive to the event at the crack of dawn, there will be breakfast refreshments available (coffee, pastries, etc.) while supplies last. Please mention in your will attend if you plan on arriving for breakfast so we can have an approximate count. We found out what the secret ingredient was so we will make an attempt to replicate Brogan's sausage gravy but we are making no promises ;)
LFG22 Event Caches:
As in the past we will have 5 to 7 great and challenging event only caches hidden for the gathering. Event caches will not be available for logging online, BUT will be tied to a special raffle at dinner and will only be awarded to those that find the event caches! Coordinates for the event caches will be provided at the pavilion the day of the event. Event caches will be available froFind 5 caches and pick an envelope from each cache. Turn your envelopes in by 1730 and then open your 5 envelopes and the best hand wins the prize. Cost will be 10 dollars. m 7:30am until 6:00pm.
BACK BY POPLAR DEAMND......THE POKER RUN!!!
Lunch and Food Donations:
Lunch will be a potluck affair, and will begin around 12noon. LSP Geocachers will supply burgers and hotdogs. Everybody should bring a dish to share (such as other meats you may want, beverages, salads, desserts, rolls, charcoal/charcoal starter, etc.) Please post what items you intend on bringing in your "will attend" note so we can keep track.
Raffle Drawing and Donations:
The raffle drawing will be held at approximately 1pm (following lunch). As always someone of infinite awesomeness will preside as the Master of Ceremonies to hand out all kinds of goodies! Raffle Donations - Those wishing to donate raffle prizes, please contact us via the message center or email and let us know so we can help coordinate who would like to contribute what. Keep an eye out here for a list of the awesome prizes we will have available!
Group Picture:
Sometime around 2pm we would like to gather everyone together to take a group picture. Please stick around after lunch and the raffle so you can be memorialized as a Letchworth Fall Gathering XXII attendee.
Dinner and Event Cache Drawing:
LSP Geocachers will have a dinner available at 6pm this year for a small 5 dollar donation. We typically have pizza and sub trays but is subject to change. Please mention in your will attend if you will be planning on attending dinner so we can have an approximate count. While enjoying dinner the event cache prizes will be drawn. Dinner donations can be given at the sign in desk.
The Fine Print and Other Valuable Tidbits of Information:
- Pre-Gathering Events - Check back here because as the gathering approaches we'll make sure to let you know where all the pre-gathering events will be!
- GCAAJXC 9-28-23 Letchworth Campfire Take 5....It is almost here
- GCAANNQ 9-29-23 18th Annual Osage Campfire and Camping Event!
- Post-Gathering Events - Throughout the years, some attendees have hosted bonfires on Saturday night after the gathering is over.
- GCAAJXX 10-1-23 '23 Morning After Letchworth
- Keep an eye out on the cache page notes to see who might be planning what as the event gets closer
- Garbage - Letchworth State Park is a carry in, carry out park, so any garbage etc. that we bring in we must clean up and remove. As visitors to the Park we are responsible for this clean up, so we will have many large black plastic bags on hand for this purpose.
- Alcohol- We will allow some alcohol in moderation for adults as with previous events. Keep in mind the Park Trooper Barracks isn't that far away, so please behave!
- Travel Bugs - There will not be a formal table for travel bugs. If you do bring them to the event, please do not leave them lying around. Trade amongst one another so none of them go missing!
Make sure to add this event to your watchlist and look up Letchworth Fall Gathering on Facebook.
We can't wait to see everyone!